(1) If the chief of any office becomes absent for a short period owing to being ill or any other reason, his or her immediate subordinate senior-most civil employee,
out of his or her subordinate employees within the position or special position or employees deputed in the vacant position working under him or her, shall carry out day-to-day business, indicating that he or she is
officiating.
(2) Until the period of appointment or transfer of a successor to the vacant post of the Chief of any Office, the senior-most employee as referred to in Sub-rule (1) shall take custody of the cash balance, seal of office, documents and inventories necessary for the operation of day-to- day business of the office and carry out the responsibility of the Chief of Office as the officiating until other arrangement is made.
(3) The civil employee so serving as the officiating shall give information of the situation arisen as referred to in Sub-rule (2) to the level higher than that of him or her.
(4) If any civil employee has served in a post as acting or as officiating pursuant to Sub-rule (1) or (2), the employee shall also be responsible for the matter of handing over of charge (account) for the period of service carried out by him or her in such a post.
Provided that, for the handing over of charge for the whole year, the handing-over shall be made by the successor for the year that successor has taken the charge, and by the person serving as the acting or officiating for the year if the successor has not taken the charge.